The following is a copy of the Crew Agreement Form which all persons are required to sign before boarding, please read carefully.
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Crew Agreement
General aspect
This document is designed to clarify roles and responsibilities, obligations of captain and crew, and insure a clear understanding of financial and practical matters for sailing expeditions on Tropicbird. This crew agreement is an aid to communication and will prove a reference should conditions require modifications to the passage plan or other unforeseen events.
This is an agreement, made between the Sailing Yacht Tropicbird, British Registered SSR 137520, through its owner Julian Francis Roe, British passport # 705441014, and the crew member
Name: ___________________________________________passport #___________________________
designed to anticipate problems that might occur while aboard, both at sea and at anchor, and thus avoid them. I suggest you send a copy to someone you deem appropriate. It is always wise to keep someone at home informed of your plans.
Crewing on a ship works best when all are considered equals (with the captain being a little more equal than the others). You will be consulted, when appropriate, as part of the decision making process, but you must also be willing to share all work, difficulties, dangers, and costs agreed upon. As a crew member, you also agree that all final decisions rest with the captain, and respect that the captain’s word is final. In completing this agreement, you take full responsibility for your decision to join the team.
Seaworthiness
All the electronic aids, rig, equipment and propulsion systems of Tropicbird are in good order. In addition Tropicbird has adequate safety equipment for her size.
I, the owner, hereby declare my belief that the ship is properly equipped and prepared for the planned voyage, and that I am fully competent to manage, alone or with crew. The captain is more than willing to discuss any concerns or issues.
Medical details
It is a fact that voyaging offshore and in foreign countries on a sailing boat is a dangerous activity. It can happen that you break an arm or a leg, got appendicitis or a toothache, bleed to death after losing a finger while cutting onions, fall overboard, get hit in the head by a boom, smack your little toe against a deck fitting, get eaten by a shark, stung by a jellyfish, get malaria, cholera, dengue fever, leprosy, plague… In short, you may be seriously injured or even die… So even if sailing on Tropicbird is after all no more dangerous than living in a major city and driving to work everyday, I am taking some precautions. The ship has a well equipped medical first aid bag. Any knowledge necessary is provided by first aid manuals present on board. The ship is equipped with radio equipment, in order to get in contact with medical help and get assistance or advice when we are within range. However, you must agree to take full responsibility for any current or past medical conditions that may recur, or any medical or health problems that may occur during or as a result of your trip on board this boat. Make sure that you have ample medication for at least twice the length of your intended stay on board. You must inform the captain of any potentially serious conditions that could affect safety at sea. Please give details below of any known allergies, conditions that might recur current medications, poor hearing, etc:
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Medical insurance may save your life. List details of your medical insurance and all contact details for next of kin:
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Apart from being a real nuisance and spoiling your trip, seasickness in crew members gets on the nerves of those who are not affected. It can prove dangerous or even fatal in certain situations. Unless you know from experience that you aren’t affected, you have to take proper measures against being seasick. Ask around for medications that work. Crew members should be available for duty excepting extreme medical conditions.
Passport, visas, repatriation
You need to have a valid passport and all necessary visas. When you enter another country, you may need to have a visa and be able to prove that you can get yourself out of the country. Most of the time, this crew agreement would be proof enough that you are crew on the boat, and will exit the country by this means. Nonetheless, sometime proof might be asked that you can exit by other means to a country you have full right of entry. In all cases, in the view of the local authorities, the captain will be responsible for you and all on board. You should either have a credit card, cash or a plane ticket. You are responsible for this and you understand that you may have to furnish proof to the captain that you have met this requirement. You also agree as part of this agreement that under no circumstances will you attempt to force the ship or the captain to pay for any travel or repatriation expenses.
Trip interruption
You understand that should you leave the ship, for any reason (including the weather) at a port other than which you agreed with the captain, you will be responsible for all your own travel and related costs. You also agree that if you are asked to leave the ship for incompetence, inappropriate behavior, crew incompatibility, illness, or the inability to carry out required tasks, which in the captain’s agreement is endangering the safe and/or efficient operation of the ship, you will also be responsible for your own onward travels and repatriation expenses. However, in this event, the captain agrees to take all reasonable measures to disembark you at a suitable port along the intended route from which you can arrange your travel home.
If you book onward travel from the planned destination, and due to any reason Tropicbird is delayed or diverted, the costs of changing your travel plans is your own.
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Costs
Full details of the costs are available at liveaboardsailing.com
Current day rate = ___________________________________
The shared extras are identified on the website but can include: passport entry fee, yacht entry fee, cruising permit fee, dinghy dock fee, marina fees, anchorage fees, water fees, etc.
Notes:
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You accept that your contribution isn’t the price of a charter, or a passenger fare or for the benefit of the captain, but represent your own share of the running costs.
Payments must be made in advance (preferably cash in US Dollars) in advance of any passage and up to the nearest port of entry or passage destination.
If you have any doubt regarding this subject, and the fairness of the sum, don’t hesitate to discuss it with the captain.
Crew information:
Full name: ___________________________________________________________
Date of birth: _______________________ Passport #:_________________________
Date of Issue: ______________________ Date of expiration: ___________________
Email: _____________________________________________
Address and phone number:____________________________________________________________
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Alternative contact address:____________________________________________________________
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Crew member’s declaration:
I have completed the above details fully and honestly. I have understood and accepted all information provided. I have volunteered any further information I am aware of that may affect the safe enjoyment of the planned trip by all aboard.
I do not have any illegal drugs or weapons in my possession, nor will I bring any on board the ship. I am fully aware of the extreme severity of the law regarding this subject in most countries and the dire consequences which are likely to effect ALL on board should I risk activity in this respect. I can’t hold the captain of the ship responsible for my misbehavior, aboard, or ashore. In the same respect, I will not carry any packages for any third parties without first requesting permission from the captain.
If the ship or the captain is held financially responsible for bailing me out of trouble ashore and he can afford to do so I agree to immediately reimburse any cost incurred.
I understand and accept that sailing voyages are by their very nature uncertain, and I will not hold the captain or the ship responsible for transportation to the original destination should the passage plan change.
I take full responsibility for the necessities and costs relative to my entry and exit of the countries visited by the ship.
I will make myself familiar with the location and operation of all safety equipment and fire extinguishers aboard the ship.
I will seek to learn all aspects of seamanship by reading appropriate manuals and books aboard, and by asking for help from the captain and other crew (should the captain deem them to have adequate knowledge to provide thus). The responsibility is fully mine to learn and to ask to be taught any skills I feel I am not mastering.
If there is anything happening aboard the boat about which I am uncomfortable, I will discuss with those concerned as soon as possible, understanding that positive group dynamics are more important aboard than ashore. All discussions should be open to the group and carried out with respect and diplomacy. The captain will make himself available in the case of confidential concerns.
I agree to share all work aboard, and obey all lawful orders given to me at all time.
I agree to pay the costs identified at liveaboardsailing.com and the current day rate as identified above.
I am aware that there are risks inherent in sailing that may cause substantial injury or death, and I fully assume them with no inducement.
I, in consideration of my acceptance as a crew member aboard the ship, do hereby waive any and all claims which I may have against the Sailing Yacht Tropicbird, British Registered SSR 137520, her owner Julian Francis Roe, British passport # 705441014 arising out of or in any way connected with my participation as a member of the crew of the ship.
I confirm than I am a co-participant in a private leisure activity, not a passenger or in employment
Crew member: _________________________ Owner/captain: Julian Francis Roe
Signature: _________________________ Signature: ________________________________
Date: _________________________ Date: _______________________________